TEMP. OFFICE MANGER & SALES ASSOCIATE
SynSense AG | 04/ 2025 – 05/ 2025
Full Sales back-office process: quotes, invoicing, boxing and shipping, customer follow-up, Assistance with book-keeping, general office administration, organizing building services, ordering office supplies, welcoming guests, distributing and collecting post, assistance with meeting minute taking and follow-up, travel arrangements, coordination with production departments (based in Switzerland and China), Ad-hoc support as required
FREELANCE RECRUITER INTERNATIONAL BASED IN TOKYO, JAPAN
Diverse Companies | 09/ 2024 – 12/ 2024
Collaborate with department heads to understand hiring needs and create job descriptions, Develop and implement effective recruiting strategies, candidate screenings and interviews to assess qualifications and cultural fit. Manage the recruitment process, including scheduling interviews and candidate communication. Maintain a database of candidates for future openings.
SCHOLARSHIP RECIPIENT
Swiss Japanese Chamber of Commerce | 01/ 2024 – 12/ 2024
OFFICE ADMINISTRATOR
AI Business School AG | 07/ 2023 – 12/ 2023
Managed bookkeeping, accounts receivable, accounts payable, and financial accounting, collaborating with the trust company for VAT handling and financial statement preparation. Conducted monthly business controlling and reporting. Worked closely with external stakeholders, including insurance brokers, lawyers, trustees, and IT- specialists. Supported board meetings and organized company-wide Team Events
PRIVATE TRAVEL 09/ 2022 – 05/ 2023 (SOUTHEAST ASIA)
LEGAL ASSISTANT
Baker McKenzie Switzerland | 12/ 2019 – 08/ 2022
Assistant to two Principals, one Senior Partner and two Associates in the Legal Fields Finance & Banking, Merger & Acquisition and Private Equity; Responsible for Administrative Tasks, Bookkeeping (Accounts receivable/payable), Invoicing and Dunning, Expense-Management, Client-Folder Management, Travel-arrangements, Organizing of Client Events, Research for Articles and Papers
AUDIT TRAINING COORDINATOR
KPMG AG | 09/ 2019 – 12/ 2019
Monitoring and coordinating the training progress of auditors, create and updating training plans and progress reports, ensuring compliance with training goals and schedules, conducting regular evaluations and feedback sessions to assess training status
SUPPORT ASSISTANT
PricewaterhouseCoopers | 02/ 2019 – 08/ 2019
Provided administrative support to one Partner and Team of eight staff members in Tax & Legal, Merger & Acquisition, and Deals. Responsible for risk checks of incoming deals with SALESFORCE, travel arrangements, expense tracking, client onboarding, and compliance documentation. Assisted in key account management, invoice preparation, and meeting coordination.
PERSONAL ASSISTANT
PricewaterhouseCoopers | 08/ 2018 – 02/ 2019
Maternity Cover Assistant to five Directors in the Financial Advisory Department; Responsible for Administrative Tasks, Calendar Management, Presentations preparations Bookkeeping (Accounts receivable/payable), Invoicing and Dunning, Expense-Management, Travel-arrangements, Organizing of internal and external Events
ADMINISTRATIVE ASSISTANT
Convidis AG | 03/ 2018 – 08/ 2018
ASSISTANT TO CEO AND HEAD OF HR
Save the Children Switzerland | 01/ 2016 – 02/ 2018
TEMP. ADMINISTRATIVE ASSISTANT
Swisscard AECS Horgen | 09/ 2013 – 11/ 2013
CUSTOMER RELATIONSSHIP MANAGEMENT ASSISTANT
CLOUDS Gastro AG | 10/ 2013 – 06/ 2014
APPRENTICE HOTEL MANAGEMENT
BestWestern Premier Hotel Glockenhof| 08/ 2009 – 08/ 2012
